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Document Management Guidelines |
  
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Document Management Guidelines |
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Some do's and don't's to ensure all users store shared documents in a common location and all users can access documents linked by other users:
| • | Do set all users to the same shared Documents folder. This can be enforced by checking the Site-wide documents folder option (run the PRS Tools->Options... menu command and click the File Locations tab). |
| • | Do check the Link to Documents folder checkbox in the File Locations page of the Tools->Options... dialog. This prevents users from linking documents to locations that are inaccessible to other users, for example, the C: drive. |
| • | Do not manually rename, delete or move linked documents. |
| • | Do not rename, delete or move folders containing linked documents. |
TIPS:
| • | If you have to change the location of your shared documents set the Document search path option to avoid having to relink moved documents (see the Document Search Path sub-section in the on-line PRS Administration Guide for details). |
| • | Use the PRS Audit Report to find broken document links (Audit numbers 300 and 301) using the PRS Report->Audit menu command. |