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Address Labels Mail Merge Example

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Begin with the same steps as the previous example except that after creating the mail merge document (step 4 in Printed Letter Mail Merge Example) you need to convert it to a mailing labels document. Continue using Microsoft Word as follows:

 

Word 2010 (Office 2010)

▪Press the Start Mail Merge icon on the Microsoft Word toolbar ribbon and select the Step by Step Mail Merge Wizard... menu item (this opens the Mail Merge Wizard on the right-hand side of the screen).
▪Click the Previous arrow at the bottom of the Mail Merge Wizard until you are at Step 1 of 6.
▪Wizard Step 1: Select the Labels document type option then click Next.
▪Wizard Step 2: Click the Label options... and set label options that correspond to your labels. Click Next.
▪Wizard Step 3: Accept the Use an existing list then click Next.
▪Wizard Step 4:
oEdit the first label, adding the mail merge fields you want to print by selecting the Insert Merge Field icon.
oPress the Update all labels button to replicate the first label to all labels on the page.
oClick Next.
▪Wizard Step 5: Preview you labels then click Next.
▪Wizard Step 6: Press the Print... to print to the printer.

 

Word 2007 (Office 2007)

▪Press the Start Mail Merge icon on the Microsoft Word toolbar ribbon and select the Step by Step Mail Merge Wizard... menu item (this opens the Mail Merge Wizard on the right-hand side of the screen).
▪Click the Previous arrow at the bottom of the Mail Merge Wizard until you are at Step 1 of 6.
▪Wizard Step 1: Select the Labels document type option then click Next.
▪Wizard Step 2: Click the Label options... and set label options that correspond to your labels. Click Next.
▪Wizard Step 3: Accept the Use an existing list then click Next.
▪Wizard Step 4:
oEdit the first label, adding the mail merge fields you want to print by selecting the Insert Merge Field icon.
oPress the Update all labels button to replicate the first label to all labels on the page.
oClick Next.
▪Wizard Step 5: Preview you labels then click Next.
▪Wizard Step 6: Press the Print... to print to the printer.

 

Word 2002 (Office XP)

▪Select the Microsoft Word Tools->Letters and Mailing->Mail Merge Wizard... menu item (this opens the Mail Merge Wizard on the right hand side of the screen).
▪Click the Previous arrow at the bottom of the Mail Merge Wizard until you are at Step 1 of 6.
▪Wizard Step 1: Select the Wizard Labels document type option and click Next.
▪Wizard Step 2: Click Label options... and set label options that correspond to your labels. Click Next.
▪Wizard Step 3: Accept the Use an existing list option and click Next.
▪Wizard Step 4: Edit the first label, adding the mail merge fields you want to print. Press the Update all labels button to replicate the first label to all labels on the page. Click Next.
▪Wizard Step 5: Click Next.
▪Wizard Step 6: Merge the document to the printer, to an Email or to a new document using the merge buttons on the Word's Mail Merge toolbar (you don't print mail documents using the normal File->Print menu command).

 

Word 2000 (Office 2000)

▪Select the Microsoft Word Tools->Mail Merge... menu item (this opens the Mail Merge Helper dialog).
▪From the Mail Merge Helper press the Main Document Create menu button and select the Mailing Labels... item.
▪When prompted press the Change Document Type button to change your document into a mailing labels document.
▪Press the Mail Merge Helper Main Document Setup... button. In the Label Options dialog select the type of label and label options. Press OK when you're done.
▪From the Create Labels dialog enter your label layout in Sample label box of Press OK when you're done.
▪Close the Mail Merge Helper dialog.

 

You should now be back to the document window in Microsoft Word ready to merge and print your labels (see steps 6 and 7 in the previous example).